Booking Terms: Making Your Booking
Please complete the booking form and forward it to Classic Travelling Ltd, together with your non-refundable deposit of 25% of the tour price per person. Please make BACS transfer to: Classic Travelling Ltd; Account No. 70409995; Sort Code 20-02-25 or cheques payable to ‘Classic Travelling Ltd’. If you are booking less than eight weeks prior to departure, the full cost of the tour is payable. On receipt of your booking form and deposit we will confirm your booking in writing, then approximately eight weeks before departure we will send a final invoice and any further information relevant to the tour you have booked. You must pay the invoice within 10 days of the invoice date otherwise we reserve the right to treat the booking as cancelled and apply the cancellation conditions as set out below. Your travel documents and tour book are dispatched about 7-10 days before the tour departs.
You or any member of your party may cancel your tour at any time providing that the cancellation is made by the person who signed the booking form and is communicated in writing. As this incurs administration costs we will retain the 25% deposit and in addition will apply cancellation charges as shown below: More than 60 days – deposit only Between 60 & 30 days – 50% More than 30 & 14 days – 75% 14 days or less – 100% If you are obliged to cancel, you may, with reasonable notice, transfer your booking to a third party who satisfies the conditions required to taking that tour, but will retain your deposit to cover the administration cost for the transfer.
Amendments by us
If we cancel your booking: For group tours a minimum number of cars are required for a tour to operate. Cancellations by us may be necessary in exceptional circumstances and we reserve the right in our absolute discretion to cancel your holiday. In this event you will be offered the choice of an alternative holiday (if available) or a full refund of all monies paid.
Subject to the passengers’ agreement, we may propose a supplement charge to enable said tour to operate, particularly for unavoidable costs, beyond our control, such as foreign exchange rate fluctuations. This will only be imposed if the cost of your holiday increases by more than 2% and you will be informed in advance.
Classic Travelling Ltd reserves the right to alter the tour itinerary as necessary.
Passports, Visas & Health
All clients are personally responsible for ensuring that they have a valid passport with at least six months validity, relevant visa(s) and conform to the health regulations required by the country(ies) that will be visited during the tour. Relevant health advice can be obtained from your GP, practice nurse or travel health clinic.
The Foreign and Commonwealth Office produces up-to-date travel information to help British travellers make informed decisions about travelling abroad. Check out www.fco.gov.uk/knowbeforeyougo for the latest information.
We do not exclude or limit any liability to our clients which may arise from proven negligence by any person employed directly by us or our suppliers and subcontractors, servants or agents of the same whilst acting in the course of their employment in respect of death, bodily injury or illness. Such liabilities shall be subject to English law and all proceedings shall be within the exclusive domain of the English courts. We shall endeavour to afford general assistance to our clients in the event of illness, injury or death during the period of the tour. We accept responsibility for ensuring that all parts of the tour are supplied as described and that all services shall reach a reasonable standard. These obligations and responsibilities shall be limited to where international conventions in respect of sea carriers apply. Naturally we cannot assume responsibility for loss or expense due to war, riots, strikes, terrorist activities or natural disaster.
It is imperative that you take out adequate travel insurance to our reasonable satisfaction. We will require you to let is have evidence of your insurance at least 8 weeks prior to departure or at time of booking if later. We reserve the right to terminate your booking if you fail to obtain travel insurance cover. Particular care should be taken to ensure that you have adequate cover, in particular for cancellation and emergency repatriation in the event of medical problems.
The tour leader, in conjunction with the appropriate medical advice if applicable, has the right to disqualify any client at any time during the course of the tour, if considered necessary for the medical well being or safety of the individual or in the tour leader’s opinion, the client’s actions materially are affecting the enjoyment of the tour for the remainder of the group. Any decision with regard to any reimbursement for any part of the tour not completed will be decided between the Director of Classic Travelling Ltd and the tour leader.
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